Purchasing Manager

Company Description About Basiqat by Mantis Basiqat by Mantis is an upcoming Luxury eco-resort in Riyadh, Saudi Arabia, operating under Mantis, part of the Accor Group. Currently in its pre-opening phase, Basiqat by Mantis is preparing to introduce a distinctive hospitality experience that combines luxury, nature, sustainability, and authentic local culture. As part of the global Accor family, we are committed to creating exceptional guest experiences while fostering an inclusive, collaborative, and inspiring workplace for our Heartists. We are seeking passionate and dedicated professionals to join our pre-opening team and contribute to the successful launch of this unique destination. Job Description *Purchasing Manager* *Location:* Riyadh, Saudi Arabia *Department:* Finance – Purchasing & Procurement *Employment Type:* Full-Time *Reporting To:* Director of Finance *Job Summary* Basiqat by Mantis is seeking an experienced, commercially driven, and highly organized Purchasing Manager to join our pre-opening team. The successful candidate will be responsible for overseeing all purchasing and procurement activities, ensuring the timely acquisition of high-quality goods, materials, equipment, and services while maintaining cost efficiency, regulatory compliance, and brand standards. As a key member of the pre-opening team, the Purchasing Manager will play a critical role in establishing procurement procedures, developing supplier relationships, managing purchasing budgets, and coordinating the acquisition of operational supplies and equipment required for the successful opening of the resort. *Key Responsibilities* *Purchasing & Procurement Management* - Plan, organize, and oversee all purchasing activities in accordance with company policies, approved budgets, and Accor procurement standards. - Manage the procurement of goods, materials, equipment, and services required by all operational departments. - Ensure timely sourcing and delivery of products that meet the resort's quality, sustainability, and operational requirements. - Review purchase requisitions, obtain competitive quotations, and prepare purchase orders in accordance with approval procedures. - Negotiate pricing, payment terms, delivery schedules, and contractual conditions with suppliers. - Monitor procurement expenditures and identify opportunities for cost optimization without compromising quality. - Ensure transparency, fairness, and ethical practices throughout the procurement process. *Pre-Opening Procurement & Operational Readiness* - Develop and implement the resort's pre-opening procurement plan in coordination with the Director of Finance and department heads. - Coordinate the sourcing and purchasing of furniture, fixtures, and equipment (FF&E), operating supplies and equipment (OS&E), and other pre-opening requirements within the approved scope and budgets. - Establish a reliable network of local and international suppliers to support the resort's operational needs. - Coordinate with department heads to identify purchasing requirements, specifications, quantities, and delivery timelines. - Monitor procurement schedules and ensure critical items are delivered in line with the pre-opening timeline. - Support the setup of purchasing systems, vendor databases, approval workflows, and procurement documentation. - Coordinate with Finance, Engineering, Housekeeping, Food & Beverage, IT, and other departments to ensure procurement readiness. - Identify potential supply chain risks and implement appropriate contingency plans. -Maintain an FF&E and OS&E procurement tracker, monitor critical delivery timelines, and coordinate with department heads to ensure operational readiness before opening. *Supplier & Contract Management* - Identify, evaluate, and select suppliers based on quality, pricing, reliability, sustainability, and service standards. - Develop and maintain strong professional relationships with approved suppliers and service providers. - Conduct supplier performance evaluations and monitor compliance with agreed contractual terms. - Maintain updated supplier records, contracts, quotations, and purchasing documentation. - Coordinate with relevant departments to resolve supplier-related issues, delivery discrepancies, and quality concerns. - Ensure compliance with approved supplier selection and purchasing procedures. - Ensure compliance with Accor procurement policies, approved authorization limits, and segregation of duties, maintaining transparency and complete audit trails. *Cost Control & Budget Management* - Work closely with the Director of Finance and Cost Control team to monitor purchasing expenditures against approved budgets. - Conduct market surveys, price comparisons, and cost analyses to identify procurement efficiencies. - Support departmental budget planning by providing accurate purchasing forecasts and market pricing information. - Monitor purchasing trends and recommend cost-saving initiatives. - Ensure appropriate documentation and approvals are maintained for all purchasing transactions. - Support inventory optimization by coordinating purchasing quantities with operational requirements and stock levels. *Inventory, Receiving & Quality Coordination* - Coordinate with Receiving, Stores, and relevant departments to ensure purchased goods meet approved specifications. - Monitor delivery schedules and follow up on delayed or outstanding purchase orders. - Support the implementation of effective inventory control and stock replenishment procedures. - Ensure appropriate documentation is maintained for goods received, returns, and supplier discrepancies. - Collaborate with operational departments to maintain consistent product quality and availability. *Sustainability & Responsible Procurement* - Support the resort's sustainability objectives through responsible sourcing and procurement practices. - Prioritize environmentally responsible products, sustainable materials, and suitable local suppliers whenever commercially and operationally feasible. - Promote ethical sourcing and compliance with applicable environmental and regulatory requirements. - Identify opportunities to reduce packaging waste, unnecessary transportation, and procurement-related environmental impact. - Support the resort's commitment to responsible luxury hospitality. *Compliance, Reporting & Administration* - Ensure compliance with applicable Saudi Arabian regulations, internal purchasing policies, and Accor procurement requirements. - Maintain accurate purchasing records, supplier agreements, purchase orders, and related documentation. - Prepare regular procurement reports covering expenditure, outstanding orders, supplier performance, and purchasing activities. - Support internal and external audits by maintaining complete and accurate procurement records. - Collaborate with Finance to resolve invoice discrepancies and facilitate timely supplier payments. - Perform additional purchasing and procurement duties as assigned by the Director of Finance. *Other Key Responsibilities* . Procurement System – FutureLog - Manage the implementation and effective use of FutureLog, ensuring proper purchasing workflows, supplier records, approval processes, and system compliance. . Budget & Purchase Commitments - Monitor purchase commitments against approved budgets and provide regular reports to the Director of Finance on outstanding orders, expenditures, and potential budget overruns. . Supplier Verification & Local Sourcing - Ensure proper supplier due diligence, including commercial registration, VAT documentation, and banking verification, while promoting competitive local sourcing and Made in Saudi products. Qualifications *Education & Experience* - Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Finance, Hospitality Management, or a related field. - Minimum 3–5 years of relevant experience in purchasing or procurement, including supervisory or managerial responsibilities. - Previous experience in luxury hotels, resorts, or internationally recognized hospitality brands is highly desirable. - Previous hotel or resort pre-opening experience is a strong advantage. - Strong understanding of hospitality purchasing operations, supplier management, and procurement procedures. - Demonstrated experience in sourcing FF&E, OS&E, and operational supplies. - Good knowledge of the Saudi Arabian supplier market, procurement practices, and applicable regulations. - Experience in purchasing systems, ERP platforms, and inventory management software. - Professional procurement certifications such as CIPS or equivalent are an advantage. *Skills & Competencies* - Excellent negotiation, supplier management, and commercial skills. - Strong financial awareness, cost analysis, and budget management capabilities. - Excellent organizational, planning, and time-management skills. - Strong analytical thinking and problem-solving abilities. - High attention to detail and commitment to accuracy. - Excellent communication and interpersonal skills. - Good command of English; Arabic proficiency is highly desirable. - Proficiency in Microsoft Office applications, particularly Excel. - Ability to manage multiple purchasing priorities and tight deadlines. - Strong understanding of ethical procurement, transparency, and internal controls. - Ability to build effective working relationships with internal departments and external suppliers. - Proactive, results-oriented, and capable of working independently. - Commitment to sustainability and responsible sourcing. - Flexibility and adaptability to the demands of a pre-opening environment. Additional Information Why Join Basiqat by Mantis? Joining Basiqat by Mantis means becoming part of an exciting pre-opening journey and contributing to the creation of a distinctive luxury hospitality destination in Riyadh. As part of Mantis and the global Accor family, you will have the opportunity to: Be part of a dynamic and passionate pre-opening team. Contribute to establishing the foundations of a new luxury eco-resort. Grow professionally within an internationally recognized hospitality group. Experience a collaborative, inclusive, and people-focused working environment. Access learning and development opportunities within Accor. Enjoy applicable ALL Heartists employee benefits and recognition programs. Our Commitment to Diversity & Inclusion At Accor, we believe in creating an environment where everyone feels welcome, respected, and valued. We are committed to equal opportunities and fostering a diverse and inclusive workplace. Join us and be part of the Basiqat by Mantis journey!